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This is an initial checklist for a work permit renewal application. We may request additional documents based on the need for your application and current requirements.

Standard Documents

Valid Passport – all biography, signature pages and pages with any visa and stamps (if applicable)
Digital Photo – click here for photographs specifications
Complete the Applicant Details Form at YCI.co website
Complete the Family Information Form at YCI.co website
Representative Submission Letter (to be provided by YCI before submission)
Use of Representative Form IMM5476 (to be provided by YCI before submission)
Marriage licence/certificate or Statutory Declaration of Common-Law Union (if applicable)
Current and/or past study permits
Current and/or past Co-op work permits
Proof of extension application submission if on maintained status (if applicable)

Eligibility Documents

Post Graduate Work Permit (PGWP) Renewal

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PGWP renewal is only possible under below cases:
– Initial PGWP was given for a shorter length due to limited passport validity
– IRCC issued special measured allowing PGWP renewal for some applicants
Recent Education Transcript/s (official or unofficial)
Completion of Studies Letter/s, if applicable
Renewed passport, if applicable

Spouse Open Work Permit (PGWP) Renewal

If the Host Spouse in Canada is – Student

Study Permit (current and expired, if any)
Coop Work Permit (current and expired, if any)
Letter of Acceptance
Tuition Fee Receipt
Confirmation of enrolment (COE) issued by the DLI and program schedule (timetable)
Grades/Transcripts for the completed portion of studies (Official or Unofficial)

If the Host Spouse in Canada is – Skilled Worker

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Starting January 30, 2023, family members of most foreign workers can apply for an open work permit. A few exceptions may apply to family members of low-skilled workers: i. the Seasonal Agricultural Worker Program and ii. the Agricultural Stream of the Temporary Foreign Worker Program.
Work Permit or Acknowledge of Receipt (AoR) of PGWP application submission
Letter of Employment confirming job, income and job responsibilities for NOC review
Salary Slips (4 to 6, if available)

Other Open Work Permit Renewals

Acknowledgement of Receipt (AoR) of PR application submission (Express Entry)
Provincial nomination approval letter
Acknowledgement of Receipt (AoR) of PR application submission (Family Class)

Employer Specific Work Permit Renewal

A valid letter of employment supported by a positive LMIA or a valid letter of employment where the job is exempt from LMIA
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Click here to find more about valid job offers

Employment Documents

Applicable if you have employment history. Please share as many as you have. The list is broad to cover common scenarios.

Joining Letters
Leave of Absence
Promotion Confirmation Letters
Salary Slips past 6 months (if currently employed)
Current Resume
Letter from employer confirming position, salary and length of employment and/ or employment contract. (If currently employed)

Dependents Documents

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Applicable when you are applying with dependent spouse and/or children

Dependent Spouse

Valid Passport – all biography, signature pages and pages with any visa and stamps (if applicable)
Digital Photo – click here for photographs specifications
Complete the Applicant Details Form at YCI.co website
Complete the Family Information Form at YCI.co website
Travel History (if applicable, such as boarding passes)
Current and past Canada immigration status documents
Immigration Medical Exam – (Required for some programs and professions)
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Find a panel physician near you – click here

Dependent Children

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Definition of Dependent Child under section 2 of the Immigration and Refugee Protection Regulations:
(i) is less than 22 years of age and is not a spouse or common-law partner, or
(ii) is 22 years of age or older and has depended substantially on the financial support of the parent since before attaining the age of 22 years and is unable to be financially self-supporting due to a physical or mental condition.

We request below listed documents for each of the dependent children.

Valid Passport – all biography, signature pages and pages with any visa and stamps (if applicable).
Digital Photo – click here for photographs specifications
Complete the Applicant Details Form at YCI.co website
Travel History (if applicable, such as boarding passes)
Birth Certificate
Current and past Canada immigration status documents (if applicable)
πŸ‘‰ Signature Authorization (optional): please provide a good-quality clear copy of your signature on a plain white paper with blue ball pen. This will allow us to digitally insert your signature, saving trees and time. Alternative, you may decide to manually sign the application forms and send us scan or paper copies.


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Post Graduate Work Permit (PGWP) Renewal